How to Use Gmail Chat: A Complete Guide for Beginners

Gmail Chat (also called Google Chat) is a powerful tool built right into Gmail that lets you chat, collaborate, and stay connected — all without leaving your inbox. Whether you’re working with a team, chatting with friends, or staying organized, Google Chat makes communication seamless.

In this blog post, we’ll walk you through everything you need to know about how to use Gmail Chat, from basic setup to pro tips.

📌 What is Gmail Chat?

Gmail Chat is Google’s messaging service that integrates directly with your Gmail account. It lets you:

Send instant messages
Create group conversations
Share files and images
Organize tasks with Rooms or Spaces
Collaborate in real time using Google Docs, Sheets, and Meet

✅ How to Access Gmail Chat

You can access Gmail Chat in three ways:

1. From Your Gmail Inbox (Web)

Open Gmail.com on your browser.
Look at the left-hand sidebar.
You’ll see sections labeled Mail, Chat, Spaces, and Meet.
Click on Chat to start a conversation.

If you don’t see the Chat option, go to:
Settings (Gear icon) > See all settings > Chat and Meet tab
Select Google Chat instead of Classic Hangouts, and click Save Changes.

2. Using the Gmail Mobile App

Open the Gmail app on your Android or iOS device.
Tap the Chat or Spaces icon at the bottom.
Start chatting with your contacts just like in any messaging app.

3. Using the Google Chat App (Optional)

Google also has a standalone app called Google Chat, available for:

Web: chat.google.com
Android & iOS devices (downloadable from app stores)

💬 How to Start a Chat in Gmail

One-on-One Chat

In the Chat section, click the + icon.
Select Start chat.
Type the name or email of the person you want to chat with.
Click on their name and start typing your message.

Group Chat

Click the + icon again.
Select Start group conversation.
Add multiple contacts.
Name the group (optional) and click Start.

📂 Sharing Files and Media

You can easily send files, images, and links in Gmail Chat:

Click the attachment icon (paperclip) to upload a file.
Drag and drop images directly into the chat.
Paste a link to share websites or documents.
Share Google Drive files with built-in permissions control.

📅 Creating and Using Spaces (formerly Rooms)

Spaces are like chat rooms for teams or projects. Use them to collaborate on files, assign tasks, and track discussions in one place.

To Create a Space:

Click + and select Create space.
Add a name and description.
Invite members.
Start chatting and collaborating!

Features inside a Space:

Threaded conversations
File sharing and viewing
Google Meet integration
To-do task lists and checklists

📞 Starting a Video Meeting from Chat

Want to switch from text to video?

In any chat or space, click the Google Meet icon (camera).
Choose to start an instant meeting or schedule one.
Share the link with others directly in the chat.

🔕 Managing Notifications

To avoid distractions:

Click on the three-dot menu beside any chat or space.
Choose Turn off notifications or customize them (e.g., mentions only).
You can also mute email notifications for chats.

🔐 Is Gmail Chat Secure?

Yes! Gmail Chat is protected by Google’s advanced security infrastructure. It includes:

Encryption in transit
Spam and phishing protections
Admin controls for business and education accounts

Always avoid clicking unknown links and be cautious of unsolicited messages.

🧠 Pro Tips for Using Gmail Chat Efficiently

Use @mentions to grab someone’s attention in group chats.
Press Shift + Enter to insert a new line instead of sending the message.
Pin important conversations for quick access.
Use the Search bar to find messages, files, and people quickly.
Integrate with Google Calendar to manage meetings.

📝 Final Thoughts

Gmail Chat is more than just a messaging app — it’s a productivity tool that keeps communication, collaboration, and organization in one place. Whether you’re working with a team or just staying in touch, Gmail Chat makes it simple and efficient.

Give it a try today — and transform your Gmail from just an inbox into a collaboration hub.